2025 has arrived with a new bill that will significantly impact all companies: the Time Tracking Law, which will require every business to implement a digital system for recording employee working hours. This far-reaching measure aims to ensure greater transparency in tracking hours worked and to guarantee that companies comply with current labor regulations.
What are the main requirements of this regulation?
??Mandatory digital records: traditional systems such as Excel spreadsheets or paper logs are no longer valid. From now on, companies must use digital tools to record working hours.
Real-time access: records must be available in real time for consultation, ensuring continuous supervision of hours worked.
Secure storage: data must be retained for a minimum of 4 years, with guarantees for integrity and accessibility.
Tamper-proof records: the records must not be alterable, ensuring their reliability and accuracy.
Challenges for the transport sector.
??Transport companies face specific challenges in adapting to this new law due to the nature of their operations:
- Mobile operations: vehicle drivers are constantly on the move, which makes it difficult to register their working hours from a fixed location. While the tachograph remains valid for monitoring driving times, it cannot be used as the sole tool to track total working time.
- Variable schedules: routes, deliveries, and traffic conditions create variability in working hours, making traditional time tracking systems unsuitable. A system is needed that records not only start and end times but also breaks and other key elements.
- Data integration: many companies in the sector have traditionally relied on tachograph data to comply with driving and rest time regulations. However, with the new law, it’s essential to have an additional system to accurately and comprehensively record all hours worked.
This regulatory change requires a fast and effective adaptation, with tools that not only meet legal requirements but also optimize day-to-day workforce management in the sector.
How to adapt to the new regulation?
??The key to complying with the law and improving labor management lies in implementing digital solutions tailored to the transport sector. Here are some recommendations:
- Real-time clock-ins: implement systems that allow drivers and operators to record their hours from any mobile device or tablet, regardless of location. This ensures immediate and real-time logging.
- Efficient integration: make sure the time tracking system integrates smoothly with your other business systems, such as TMS or ERPs. This allows you to centralize information and avoid redundancies.
- Secure and compliant storage: it’s essential that all records are securely stored, in compliance with data protection regulations, and always available for consultation.
The perfect solution for your transport company: Meribia Crew.
??At Meribia, we understand the specific needs of the sector and how the new time tracking law can pose a challenge for many. That’s why we’ve developed a solution designed specifically for you, helping your company comply with the law and improve labor management efficiently.
- Clock-ins from any device: Meribia Crew allows your employees to register their working hours from any device—mobile, tablet, or computer—adapting to the mobile dynamics of the industry.
- Real-time visibility: we offer a centralized platform that enables you to monitor each employee’s hours in real time, making supervision and compliance easier.
- Full integration: thanks to our AppHub platform, our system is fully integrated with Meribia Transporte and the rest of the Meribia product family, optimizing your business operations and centralizing all your data in one place.
Comply with the law and improve your operational efficiency with the specialized software solution your company needs. Meribia is here to support you every step of the way.
